PRIMARY FUNCTIONS:

To assist the project manager and field supervisors in a multitude of daily administrative tasks in a high-volume, fast-paced working environment.

RESPONSIBILITIES:

• Process daily field payroll provided by the general foreman, adhering to pre-defined activity and cost codes

• Assist project manager in assembling project quote letters and submitting them to the customer

• Track and maintain new and current job logs, estimate logs, manpower logs, and Extra Work Order (EWO) logs

• Provide clerical and administrative support such as filing, copying, scanning, printing, maintaining office supplies, etc. as directed by the project manager

SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:

• High school diploma or equivalent; associate’s degree preferred

• 2-3 years in a professional environment preferred

• Strong computer skills (e.g. Excel, Microsoft Word, and Outlook)

• Ability to work cohesively with other departments within the company

• Effective written and verbal communication skills

• Reliable and willingness to work overtime when needed

• Strong organizational and time management skills; ability to simultaneously coordinate and track the status of multiple ongoing projects and prioritize work

• Ability to work independently, take initiative, set priorities, and follow projects to completion

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of current job responsibilities, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, time-sensitive assignments, or technological developments), or for any other reason in management’s sole discretion.